TWBH Bid Submission

Bid Description

Appointment of a service provider for close protection services on an “as-and-when required” basis for a period of 36 months.

  • Bidders must complete and initial each page and sign the final page to validate all documents included in the response to this invitation.
  • The successful bidder will be notified in writing and will be required to sign a formal Contract with The Whistleblower House (TWBH) once the delegated authority has approved the award of the contract.

Bid Validity Period (from closing date): 120 days

BID SUBMISSION DEADLINE: 30 July 2025

Late submissions will not be considered.

Bid Submission

To submit a bid download the Bid Form here and email a signed copy along with the required documents to: finance@whistleblowerhouse.org

OR

Use our digital Bid Submission Form below.

Bidders Particulars

    Name of Bidder



    Represented By (Contact Person)



    Contact Details




     

    Physical Address








    Postal Address



    Business Details





    (Relevant experience in Close Armed Protection Services)



    (Proof of relevant training and/or courses required)

    Required BID documents

    Failure to submit or meet the following mandatory requirements will result in disqualification. Non-compliant bids will not be considered for further evaluation.

    1. Company must hold a valid Private Security Industry Regulatory Authority (PSIRA) certificate in the name of the Company and/or Close Corporation, as per Industry Circular dated 10 March 2015 (effective from 1 December 2014).

    (Upload the original or a certified copy of the PSIRA certificate)

    YesNo


    2. Recent letter of good standing (not older than three months) from PSIRA in the name of the Company and/or Close Corporation.

    (Upload the original or a certified copy)

    YesNo


    3. All Directors of the Company and/or Close Corporation must be registered with a minimum Grade B PSIRA certificate.

    (Submit certified copies of valid PSIRA certificate(s) as per Industry Circular dated 10 March 2015, effective from 1 December 2014)

    YesNo






    4. A minimum of five (5) Close Protectors from the Company and/or Close Corporation must be registered with at least a Grade C PSIRA certificate
    (Submit certified copies of valid PSIRA certificate(s) as per the above-mentioned circular)

    YesNo






    5. The proposed Close Armed Protector responsible for the project must hold a valid Close Protection certificate.

    (Submit certified copies of the certificate; should be issued within six months of the certified date)

    YesNo




    6. Valid letter of good standing from the Workman’s Compensation Commissioner (COIDA) in the name of the Company and/or Close Corporation.
    The certificate must indicate “security services” as the nature of business.

    (Submit the original or a certified copy)

    YesNo


    7. Firearms (handgun) must be licensed either in the name of the legal entity of the service provider or the close armed protector.

    (Submit certified copies of valid firearm licence certificates and competency certificates for all firearms, including handgun, shotgun, rifle, and self-loading rifle or carbine)

    YesNo











    8. Close Armed Protectors must hold a minimum of a Code 8 driver’s licence. They must also provide proof of advanced/offensive/defensive driving skills in addition to Code 8/K53.

    (Submit certified proof, valid Professional Driving Permit (PDP), and recent certification of an advanced driving course)

    YesNo




    9. Liability insurance must be submitted and must be aligned with the scope of required services.

    YesNo


    10. The Service Provider must be able to supply vehicles that are in good working condition.

    (Attach proof of ownership or a valid rental contract)

    YesNo




    11. Firearm Competency Training of the proposed Close Armed Protector.

    (Attach certified copies of valid firearm competency training certificates issued by SAPS)

    YesNo






    12. The proposed Close Armed Protector must demonstrate competency in First Aid.

    (Attach certified copies of valid First Aid Training certificates – minimum Level 3)

    YesNo


    13. Reliable means of communication must be demonstrated by the Service Provider.

    The communication system must be able to reach and monitor the location(s) of deployed Close Protectors, in accordance with TWBH specifications.

    YesNo


    Scope of Work

    Duties: Close protection and rapid response, threat/risk assessment, secure transport, client escort, daily reporting and incident escalation.

    a. Security Personnel




    (Evaluation and recommendations, close protection and response, reporting)

    b. Surveillance (if required)


    (Number of Cameras, Locations)


    c. Additional Services


    (Frequency, Areas Covered)


    (Response Time, Protocols)

    Pricing

    Bidders must provide a detailed pricing breakdown for each year of the 36-month contract period.

    (All prices must be in South African Rand (ZAR), inclusive of VAT where applicable)

    a. Security Personnel



    b. Surveillance Systems (if required)



    c. Additional Services



    d. Transport / Travel Costs



    Total Estimated Monthly Cost

    Please attach a detailed breakdown for each of the 3 years

    Pricing submitted must remain valid for the duration of the bid validity period (120 days).



    Terms and Conditions

    • Contract Duration:
      3 Years (36 months)

    • Performance Monitoring:
      TWBH reserves the right to monitor performance and terminate the contract in cases of underperformance or breach.

    • Confidentiality Clause:
      The appointed service provider must maintain strict confidentiality of all operations and client-related information.

    Payment Terms


    Cancellation Policy


    Liability and Insurance


    Additional Comments


    Rejection of Bid

    TWBH reserves the right to reject any submitted proposal if deemed necessary. Should it be discovered that the bidder did not act in good faith and/or submitted false or misleading information, TWBH reserves the right to disqualify the bid and take any further action as required.

    • TWBH reserves the right to disqualify any bid not compliant with the scope of work or terms of reference.

    • Bidders are subject to a due diligence process, which may include screening and vetting in line with best practice.

    • TWBH reserves the right to disqualify a bid if the bidder fails to comply with reasonable requests within stipulated timelines.

    • Any evidence of bid rigging or collusive behaviour will result in disqualification. No bidder may submit a proposal from more than one registered entity with a shared director/shareholder.

    • By signing this bid, the bidder confirms acceptance of the conditions of contract.

    Declaration

    By submitting this information you agree to our terms of service, terms and conditions, privacy policy, disclaimer and copyright notice.