Bid Submission

Bid Description

Appointment of a service provider for close protection services on an “as-and-when required” basis for a period of 36 months.

The successful bidder will be notified in writing and will be required to sign a formal Contract with The Whistleblower House (TWBH) once the delegated authority has approved the award of the contract.

  • Bidders must complete and initial each page and sign the final page to validate all documents included in the response to this invitation.
  • The successful bidder will be notified in writing and will be required to sign a formal Contract with The Whistleblower House (TWBH) once the delegated authority has approved the award of the contract.

Bid Validity Period (from closing date): 120 days

BID SUBMISSION DEADLINE: 29 August 2025

Late submissions will not be considered.

Bid Submission Steps
  • Download the Terms of Reference (ToR) for Procurement of Security Services document here.
  • Complete our digital Bid Submission Form below.
  • Once you have completed the form, you will receive an automated email confirming your receipt of your submission. This email will include a Compliance Declaration Letter, which you must complete with your organisation’s details and have signed. It will also contain a detailed list of all supporting documents required.Please email the completed and signed letter, along with all supporting documents, to: finance@whistleblowerhouse.org
Bidders Particulars

    Name of Bidder

    Represented By (Contact Person)

    Contact Details

     

    Physical Address

    Postal address same as physical address?

    YesNo

    Postal Address

    Business Details


    (Relevant experience in Close Armed Protection Services)


    (Proof of relevant training and/or courses required)

    Required BID documents

    Mandatory Company-Specific Returnable Documents

    Failure to submit or meet the mandatory requirements listed below will result in disqualification. The bid will not be considered for further evaluation.

    1. Company must hold a valid Private Security Industry Regulatory Authority (PSIRA) certificate in the name of the Company and/or Close Corporation, as per Industry Circular dated 10 March 2015 (effective from 1 December 2014).
    (Submit a certified copy)

    YesNo

    2. Recent letter of good standing (not older than three months) from PSIRA in the name of the Company and/or Close Corporation.
    (Submit a certified copy)

    YesNo

    3. All Directors of the Company and/or Close Corporation must each hold a valid minimum Grade B PSIRA certificate.
    (Submit certified copies)

    YesNo

    4. A minimum of five (5) Close Protectors currently employed by the Company and/or Close Corporation must each hold a valid minimum Grade C PSIRA certificate.
    (Submit certified copies)

    YesNo

    5. Valid letter of good standing from the Workman’s Compensation Commissioner (COIDA) in the name of the Company and/or Close Corporation. The certificate must indicate “security services” as the nature of business.
    (Submit a certified copy)

    YesNo

    6. Liability insurance must be submitted and must be aligned with the scope of required services.

    YesNo

    Scope of Work

    Duties: Close protection and rapid response, threat/risk assessment, secure transport, client escort, daily reporting and incident escalation.

    a. Security Personnel


    (Evaluation and recommendations, close protection and response, reporting)

    b. Surveillance (if required)


    (Number of Cameras, Locations)

    c. Additional Services


    (Frequency, Areas Covered)


    (Response Time, Protocols)

    Pricing

    Bidders must provide a detailed pricing breakdown for each year of the 36-month contract period.

    (All prices must be in South African Rand (ZAR), inclusive of VAT where applicable)

    a. Security Personnel

    b. Alarm and Response Systems (if required)

    c. Additional Services

    d. Transport / Travel Costs

    Total Estimated Monthly Cost

    (Please attach a detailed breakdown for each of the 3 years)

    Pricing submitted must remain valid for the duration of the bid validity period (120 days).

    Terms and Conditions
    • Contract Duration:
      3 Years (36 months)
    • Performance Monitoring:
      TWBH reserves the right to monitor performance and terminate the contract in cases of underperformance or breach.
    • Confidentiality Clause:
      The appointed service provider must maintain strict confidentiality of all operations and client-related information.
    Payment Terms

    Cancellation Policy

    Liability and Insurance

    Additional Comments

    Rejection of Bid

    TWBH reserves the right to reject any submitted proposal if deemed necessary. Should it be discovered that the bidder did not act in good faith and/or submitted false or misleading information, TWBH reserves the right to disqualify the bid and take any further action as required.

    • TWBH reserves the right to disqualify any bid not compliant with the scope of work or terms of reference.
    • Bidders are subject to a due diligence process, which may include screening and vetting in line with best practice.
    • TWBH reserves the right to disqualify a bid if the bidder fails to comply with reasonable requests within stipulated timelines.
    • Any evidence of bid rigging or collusive behaviour will result in disqualification. No bidder may submit a proposal from more than one registered entity with a shared director/shareholder.
    • By submitting this bid, the bidder confirms acceptance of the conditions of contract.
    Declaration

    By submitting this information you agree to our terms of service, terms and conditions, privacy policy, disclaimer and copyright notice.